The issue of office location has presented a problem to business owners for many, many years. On one hand, it is essential to be located in the heart of the business district so that clients and customers will be able to find your business more easily. On the other hand, the cost and hassle associated with acquiring and maintaining an office in those areas are prohibitive for most businesses. With the technological advancements of the past few years, it has become possible to work virtually, or from one’s home. That means that the necessity of having an office at all is in doubt, not to mention an overly expensive one. Virtual day offices were designed to be the perfect combination of the two sides, bringing all the benefits into one package.
What Is a Virtual Office?
A virtual office is not just a business solution, but a boon to many businesses, because it provides all the advantages of a regular office at a much lower cost. A business is able to instantly establish a much-needed local presence with a prime business address with the in-built amenities and services that are required to run a business operation.
Unlike serv0069ced office spaces, virtual day office services do not provide ‘actual’ dedicated office space. Instead, they provide excellent communication and address facilities. They provide the opportunity of having space in a reputed business area in a large town or city without having to actually invest in owning or renting the space. Infrastructural expenses on space and communication can be kept to a bare minimum by using them on an “as-needed” basis.
Features of a Good Virtual Office Service
The first thing you will be given is a professional business address, with a unique suite number so that mail can be delivered to your virtual office provider. Your provider, in turn, will forward your mail to your physical location. This can be done via US mail or courier service (UPS, FedEx, DHL, etc.). There can be limitations on packages being forwarded internationally or to certain countries. Frequently you will be required to complete Post Office form PS1583. This document may need to be notarised, and you will need to provide two proofs of identification.
You may require a dedicated telephone number to allow your clients to contact you locally. This number can be answered by a receptionist. It can be call forwarded, or the caller can be offered voicemail. Today’s voice messages are frequently routed to your email address. This makes retrieval and response a simple matter.
You will have the option to secure meeting space within the business centre facility. This can be a private office or conference room space. It may include the option of video conferencing, high-speed Internet, wireless Internet, copy services, and administrative support. Your package may include a set amount of time allotted per month, or you may be able to reserve space on an as-needed basis.